Legislative Committee – June 3, 2024: Discussion on PPACG positioning process


Current PPACG Legislative Positioning Process

  1. Bills are identified for discussion. This is conducted by staff, lobbying team and by suggestion from PPACG Board members.
  2. PPACG Committee Legislative Committee meets to determine if a bill is a PPACG issue, and what position should be taken (if any).
  3. Positions are formalized at the next PPACG Board of Directors meeting by a vote of two-thirds of those present.

Notes

  • If a bill falls within the Board’s Legislative Themes, which are adopted before the start of each legislative session, the Committee may direct the lobbyist to notify the Secretary of State’s office of the bill position before the next Board meeting. The Board will still vote to formalize the position at the next meeting.
  • If a bill falls outside of the Board’s Legislative Themes, the Committee may adopt a position before the next Board meeting based on a poll of the entire board. The Committee may also poll the entire board on any bill within the adopted legislative themes. This is done by:
    • Sending an email to the board, outlining the bill and the suggested position.
    • Staff will allow for a minimum time of 24 hours for members to respond.
    • If a Board member opposes the suggested position, then no position is adopted. The Board may choose to conduct a special meeting at that point, if desired.
  • This process was last reviewed by the Board in 2022.

Potential Changes to PPACG Legislative Positioning Process

During the 2024 session, there was a bill introduced where the legislative committee came to a recommended position, then the Board was polled and one Board member expressed opposition to the position. This occurred late in the legislative session, and by the time a Special Board meeting was called, the bill had moved out of the committee of origin and the opportunity to provide public comment had passed until it was introduced in the next chamber.

There is concern that one Board member can stop a position, particularly at the end of the session when a bill can move quickly after introduction. There are a few options available to the Board for consideration:

  • Require at least seven members to be members of the Legislative Committee and attend each meeting. A quorum of the Board would be present, allowing the Committee to adopt positions as it would during a normal Board meeting.
  • Adjust the number of opposition votes to a number greater than one.
  • Establish a process for formal e-mail voting. Considerations within this proposal are:
    • Greater involvement from all board members – would not require them to attend the Legislative Committee meeting. It would be encouraged for Board members to be mindful of their email, and to designate and identify their alternates during periods they may not be able to respond.
    • This would be considered an open meeting, since action is being taken.
    • Establish when the meeting “ends” and that’s when the vote tally is made public to the rest of the board. A two-thirds majority would still be required, and at least seven members would need to vote for a quorum to be established.