Board of Directors – July 10, 2024: Resolution for Traffic Data Service


DATE: July 10, 2024

TO: PPACG Board of Directors

FROM: William Mast, GIS Admin & Modeling Lead

THROUGH: Andrew Gunning, Executive Director

SUBJECT: Summary Financial Reports

ACTION REQUESTED: Review & Approve


SUMMARY

In the past three years, PPACG and regional jurisdictions have utilized the StreetLight traffic data service to provide traffic data in support of regional transportation planning efforts. Regional traffic counts have been identified by members of the Transportation Advisory Committee (TAC) and PPACG staff as a critical dataset for the effective planning and modeling of the region’s transportation network, while also recognizing the usefulness of traffic data solutions that can provide live traffic volume monitoring and network travel analysis, such as origin-destination mapping and trip path/time profiling.

In 2022, PPACG staff were instructed to utilize Surface Transportation Block Grant (STBG) program funding to procure traffic data services for the 2023 calendar year. The total cost for this service was not to exceed $290,000, with up to $240,091 in STBG funding and up to $49,909 in local match. The local match for this procurement was provided by the City of Colorado Springs and El Paso County. The contract for this service was renewed for one additional year, through the end of 2024, to support LRTP efforts.

At the May 2024 TAC meeting, Colorado Springs and El Paso County expressed interest in supplying the local match that would allow the continued use of STBG funds to purchase a regional traffic data service.

TAC has directed PPACG to use previously allocated STBG funds to secure a regional traffic data service for at least one year, with an option to renew the contract for up to two additional years. PPACG will issue an RFP for this service in 2024 and solicit staff from local jurisdictions to sit on the selection committee, with the goal of establishing a new contract for regional traffic data services beginning Jan 2025. The attached Resolution would authorize staff to utilize STBG funds for this procurement.

RECOMMENDATIONS

The Transportation Advisory Committee (TAC) and Community Advisory Committee (CAC) have recommended this Resolution be adopted by the Board of Directors.

PROPOSED MOTION

Adopt the Resolution for the Procurement of a Regional Traffic Data Service.

ALTERNATIVES

The Board of Directors has the following alternatives to consider:

  1. Approve the item as presented.
  2. Disapprove the item.

ATTACHMENT(S)

STRATEGIC PLAN GOALS

Advocacy: Serve as an effective advocacy voice for common ground issues.

Information Sharing: Serve as a significant resource for PPACG members to collect and share information with regional partners.

Aging: Expand and extend senior access, awareness, education, and connectivity to support age-friendly communities and empower individual seniors.

Transportation: Maintain and improve a coordinated, validated plan for transportation needs across the PPACG region.

Program Excellence: Continue to excel in the key fundamental areas of PPACG:  Military support, Environmental programs, Transportation, Area Agency on Aging, and regional communication and collaboration.