Board of Directors – July 10, 2024: Commission on Aging minutes


MEETING MINUTES
PPACG COMMISSION ON AGING
June 18, 2024 3 – 5 p.m.

Microsoft Teams VIRTUAL ONLY (Video and Audio)
www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 210 391 458 478
Passcode: FduWfn

Phone (Audio Only)
Number: (929) 242-8427
Conference ID: 330 409 873

AGENDA ITEM 1: CALL TO ORDER / ESTABLISH A QUORUM / INTRODUCTIONS

Chair Levy called the meeting to order at 3:03. A quorum was present.

AGENDA ITEM 2: AGENDA APPROVAL

Mr. Dayton Romero motioned for approval, Mr. Steve Peterschmidt seconded. The motion passed unanimously.

AGENDA ITEM 3: CONSENT ITEMS

These items will be acted upon as a whole, unless they are called up for discussion by a commission member or a citizen wishing to address the commission.

  1. Approval of the minutes from the May 15, 2024 meeting. Ms. Erin Marruzzella motioned to approve and Mr. Steve Peterschmidt seconded. The motion passed unanimously.

AGENDA ITEM 4: PUBLIC COMMENTS/PRESENTATIONS

  1. Public Comments. Public comment can be made before or during the meeting. Public comment during the meeting is limited to three minutes and can be done at the meeting location or remotely by using the posted Microsoft Teams link. Individuals are encouraged to notify the meeting organizer at ppacg@ppacg.org before the start of the meeting with the agenda item they would like to comment on. Public comments can be submitted before the meeting via email to ppacg@ppacg.org for distribution to the committee members.

AGENDA ITEM 5: ACTION ITEMS

AGENDA ITEM 6: INFORMATION ITEMS

  1. Membership Committee. Ms. Erin Marruzzella will continue attending the PPCOA as she transitions from the Innovations in Aging representative to an appointed member by the Colorado Springs City Council. Ms. Melissa Marts will follow up with potential member from Platte Canyon Senior Alliance and Chair Levy’s recommendation.
  2. Policy Committee
    • Colorado Center for Aging (formerly Colorado Senior Lobby) – Commissioner Mitchell had an excused absence from the PPCOA. No report.
    • PPACG Legislative Committee – Commissioner Mitchell . Mr. Jared Verner reported minimal activity.
  3. State Commission on Aging – Commissioner Cerillo Smith. Discussion on the CCOA’s conference on June 7, the Future of Aging. Ms. Erin Marruzzella received the Alan Buckingham award for Employee of the Year. Mr. Dayton Romero commented on the great turnout, good brainstorming over lunch on intergenerational engagement and the CCOA is recruiting Commissioners. Ms. Kathy Cerillo Smith noted 45 million Americans are over 65. Ms. Melissa Marts noted the follow up needed on the social engagement discussion and working more closely with regional Commissions and the State Commission.
  4. PPACG Board Items. Mr. Jody Barker mentioned the update from the JAWS program that was done by three high school students to the Board.
  5. Chair Report

AGENDA ITEM 7: PRESENTATIONS

AGENDA ITEM 8: WORKING SESSION

  1. Work groups break out sessions
    • Caregiver Conference: Target date 6/2025, focus on family caregivers, exploring fiscal sponsors, seeking a venue and name for the conference.
    • Housing and Transit: Drafted a chart to identify champions in the three counties to connect with.
    • Broadband: Commissioner Mitchell hosted the Region 4 Broadband Roadshow for the three counties. She and Ms. Penny Everest explored the work being done to set up virtual medical appointments in libraries in Teller county. Mr. Dayton Romero shared about the work to create digital equity coalitions around the state as we work to get digital resources to those who need them. $12 million has been approved at the state to develop the plans needed. Region 4 is in need of a fiscal sponsor and the entity to convene the Coalition.

AGENDA ITEM 9: DISCUSSION ITEMS

  1. Bylaw Changes. Mr. Jared Verner noted that PPACG is updating and aligning committee bylaws. This will result in a formal 10 day posting of bylaw changes. For the Membership changes to be made to the PPCOA bylaws, the Executive Committee will make the markups and present them at the July 17 meeting. Following that meeting, bylaws will be posted for public comment on July 19 and a formal PPCOA vote August 21. PPACG Board will review and vote in September.
    • Additional changes include: public comment procedure, virtual guidelines, conduct guidelines, conflict of interest, membership terms for jurisdictions and at-large.

AGENDA ITEM 10: MEMBER ENTITY ANNOUNCEMENTS

  1. Mr. Dayton Romero shared the Aging in Place report happening on 6/26/24 by Tatiana Bailey.

AGENDA ITEM 11: MEETING SCHEDULE

  1. Commission Meeting – July 17, 2024 – Virtual Only
  2. Executive Committee Meetings – First Wednesday of each month at 8:00 a.m. Due to July 4th holiday, tracking to meet on the 10th.
  3. Policy Committee Meetings – TBD
  4. PPACG Meetings 

AGENDA ITEM 12: ITEMS FOR NEXT MEETING

Bylaws.

AGENDA ITEM 13: ADJOURNMENT

Chair Levy adjourned at 4:30.

The Pikes Peak Area Council of Governments will not discriminate against qualified individuals with disabilities. Meetings are available to join remotely via Microsoft Teams, and meetings include live transcription for remote and in-person attendees using automated software. Should you require any additional auxiliary aids or services to participate, please contact ppacg@ppacg.org or (719) 471-7080 x139 as soon as possible so that we can do our best to accommodate your needs.

Si necesita ayuda con traducción, llame por favor al (719) 471-7080 x139 o correo electrónico ppacg@ppacg.org.

Pikes Peak Commission on Aging
Principles of Engagement

To support the mission and vision of the Pikes Peak Commission on Aging, the following Principles of Engagement are utilized to create and maintain a culture of collaboration and partnership among stakeholders and Commission members. The guiding principles are intended to define a behavioral model which addresses how individual members treat each other, communicate, participate, cooperate, support each other, and coordinate joint activity towards the greater whole.

Work Integrity:

  • Collaboration: As team members we agree to always pitch in, when and where necessary, to help address problems and follow-up timely.
  • Accountability: We agree to be accountable for our own actions, behavior and choices.
  • Listen: We will listen with empathy, hear with understanding, avoid judgment and defensiveness, and solicit and discuss ideas.
  • Reflection: Take note of collective successes on an annual basis. Celebrate the impact of work done.
  • Kindness: We will always promote an environment that is safe for participation, open communication and where group members do not have to fear criticism or retribution.
  • Ethics: We make decisions that reflect our values and principles; even when the decision may not be favorable to the majority or individually.

Healthy Conflict Resolution:

  • Openness: Receive and deliver feedback with an open mind while offering suggestions for improvement. Generate ideas to resolve problems being dedicated to work through conflict.
  • Language: Use language that avoids blame and strive to seek productive conversation.

Meeting Etiquette:

  • Engagement: Be Present and prepared—each person should come to the meeting with the materials and data needed and an understanding of the meeting topic, practice active listening skills, be mindful of dominating conversation.
  • Avoid distraction: Be mindful of the speaker, do not engage in side-bar conversations.